Virtual Events

As the event planning firm for your organizations 2020 Virtual Event, Little Black Business Book is available to manage the following tasks:

-Create and manage projected event budget to help stay on track to achieve 2020 net revenue goals
-Create and manage event timeline of “To Do’s”
-Act as the main point of contact for all event vendors ex: Streaming service, Video Conferencing Services, Ticketing / Fundraising Platform
-Set up, manage and troubleshoot the online event website ticket / fundraising page
-Manage and execute sponsor benefits once sponsorship is confirmed: Logo & marketing collection, Ad for digital marketing, guest list for each virtual table, invoicing etc.
-Work alongside communications team to develop and publish marketing timeline and content for digital media content for website, social media channels and email blasts
-Create invitation design
-Coordinate invitation printing and mailing with printer / mail house
-Track attendee ticket sales & automatically upload attendee information to shared tracking document
-Design and Order awards for honorees (if needed)
-Create written script for Emcee
-Create outline for Run of Show – Sponsor ad slideshow, Visuals static slides needed in transition, organized all videos being shown (Organization is responsible for obtaining or creating all pre-recorded videos and give them to LBBB to load for ROS), organizing the order of streaming live presentations
-Prep all participants that will be live the night of the event with their ROS timing / script
-Create final list of all Virtual Tables and set them up in our video conferencing system being used
-Create a location and supervise safe social distancing set up for virtual event and crew that needs to be onsite to participate
-Day of event work as a supervisor to guide and oversee the tech team streaming the event, any vendors that are being used to feed live presentations, Queuing up next to come for run of show so that the event flows as planned and projected
-Ensure streaming service provides a video link recording of the event
-Work with communications team on language and content for post event recaps, behind the scene photos of the event etc.
-Work with internal team on a Thank you template letter to go out to all attendees and sponsors
-Provide a final ROI budget
-Participate in 1 conference call per week during the event planning period

Example of Little Black Business Book Virtual Planned Gala “Giving Hour” Event.
Ability Beyond No Go Gala raised just over $465,000!
After 4 weeks of fundraising the No Go Gala culminated with a Live Broadcast Giving Hour on April 25th hosted by hosted by comedian and annual gala emcee Christine O’Leary.
Giving Hour included:
Video messages from Ability Beyond team members
Special staff and client stories
Impact of COVID-19 to organization
Lend-A-Hand Pledge